Documents Required to Sell Property in Estonia (2025 Checklist)

Selling real estate in Estonia requires a clear set of documents. Buyers in 2025 expect transparency, and not having the correct paperwork may delay the notary or even lower your final selling price. This guide outlines all mandatory and recommended documents for a smooth sale on RNB.ee.

1. Proof of ownership (Land Registry extract)

The primary document for selling any property in Estonia is the Land Registry extract (Kinnistusraamatu väljavõte). It confirms:

• ownership
• encumbrances (mortgages, restrictions)
• size and type of property

You can download it digitally from e-Notary or e-Land Register.

2. Floor plan (official layout)

Estonian buyers often request the floor plan, especially in Tallinn and Tartu. Many apartment associations keep official plans in digital archives.

3. Apartment association debt confirmation

A mandatory document for most apartment sales. The association must confirm:

• no unpaid management fees
• no long-term debts
• no extraordinary fees pending

This is required for notary procedures.

4. Energy performance certificate (A–H)

Estonia requires an energy performance certificate for most residential sales. Buyers increasingly compare energy classes due to rising heating costs.

5. Renovation documents

Provide documentation if you renovated:

• wiring
• plumbing
• windows
• bathroom waterproofing
• kitchen upgrades

Buyers value proof of quality improvements.

6. Valuation report (optional but recommended)

A professional valuation helps set a realistic price and is often used by buyers applying for a mortgage.

7. Building documentation (if selling a house)

For houses, prepare:

• building permit
• construction project documentation
• usage permit (kasutusluba)
• utility connection papers

8. ID documents of all owners

All registered owners must present valid identification at the notary.

9. Reservation or pre-contract conditions (if already agreed)

These are optional documents but help when negotiations are already in progress.

10. Bank release documents (for mortgage sellers)

If your property has a bank loan, the notary will need:

• a confirmation of outstanding loan balance
• bank's consent for sale

Final checklist

Ready to sell your home? Publish your listing on RNB.ee and reach motivated buyers across Estonia.